Key Responsibilities:

Positive and dependable individual with at least 1- 3 years of experience in administrative support capacities. Extremely competent at organizing business trips, ordering supplies, maintaining equipment, maintaining files and databases and managing general office appearance.
Well-organized to handle accounts payable and receivables and generate expense reports. Experience with basic accounting and payroll procedures is highly desirable. A good balance of flexibility, perceptiveness and self-awareness will be an excellent blend in terms of the soft skills required to be successful at this role.

Responsibilities

Manage phone calls and correspondence (e-mail, letters, packages etc.)
Track stocks of office supplies and place orders when necessary
Arranging in-house and external events
Organizing and storing paperwork, documents and computer-based information
Photocopying, printing and binding various documents on behalf of other colleagues
Maintain contact lists

Expense management

Support budgeting and bookkeeping procedures
Prepare regular reports on expenses, including travel and business trip expenses, and office budgets
Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs
Responsible for managing relevant purchase orders, AP/AR accounts, liaising with Group Finance Director and third-party accounting associates to ensure expense documents are properly handled as per company and state requirements

Support to senior management

Responsible for extensive diary and travel management for Partner and Country Director
Manage travel and accommodation arrangements as well as other appointments for employees of the company
Submit timely reports and prepare presentations as assigned
Handling sensitive and confidential information

Human resources and Payroll support

Coordinate office activities and operations to secure efficiency and compliance to company policies
Create and update records and databases with personnel, financial and other data
Deal with employee requests regarding human resources issues, rules, and regulations
Coordinate communication with candidates and schedule interviews
Conduct initial orientation and instruct newly hired employees as per Bulgarian Labour Code and all other laws regulating the matter
Submit and manage client invoicing

Ideal Candidate Qualifications

Experience in a similar position and /or in administrative skills in an international environment
Invoicing and accounting software skills
Undergraduate degree in any discipline
Excellent organization and interpersonal skills
Fluent in English and Bulgarian. Other languages will be considered beneficial
Excellent knowledge of Microsoft Office applications (Excel, PowerPoint, Word, Outlook)
Strong customer service skills
Attention to detail
Ability to work autonomously

What we offer:

Career growth and training
Additional health insurance
Social Incentives Package
Team outings and corporate events

Hours: 40 hours/week - Monday to Friday.

If you are interested in this opportunity, please submit your CV in English.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted for an interview. InterContinental Recruiting Ltd. Recruitment license from National Agency of Employment No 2087/22.07.2016.

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